Privacy Policy

“PTTA” means Porthcawl Town Twinning Association.

PTTA is committed to protecting and respecting your privacy. This notice sets out how we will use any personal data that we hold about you.

The “Data Controller” of your personal information is the PTTA members secretary c/o John Hodges, Redroofs, Brynegwlys Ave, Porthcawl CF36 5NN. The “Data Controller” determine the means and purposes for processing your personal information.

Information you give to us

This is information about you that you give us when you join as a member of PSSTTA and wish to make use of our services by filling in forms on our website, http://porthcawl-town-twinning.com, or by corresponding with us by phone, e-mail or otherwise.

It includes information you provide when you register to use our website; subscribe to receive information from us; enter a competition and when you report a problem with our site. It also includes information you provide when you register a complaint about PTTA.

Information we collect about you.

With regard to each of your visits to our website we will automatically collect the following information:

  • technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;
  • information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our site (including date and time), services you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any phone number used to call us.

How we will use your personal data

Depending on the reason for holding your data we will use the information

we hold for the following purposes:

  • to carry out our obligations arising from membership entered into between you and us and to provide you with the information and services that you request from us;
  • to provide you with information about services we feel may interest you;
  • to allow you to participate in interactive features of our service, when you choose to do so;
  • to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;
  • to notify you about changes to our service;
  • where relevant, to provide membership support and assistance services;
  • to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, and statistical purposes;
  • as part of our efforts to keep our site safe and secure.

Who we might share your information with

Where necessary or where we have the right to do so, we will share your personal information with any member of our association and/or selected third parties including:

  • Porthcawl Town Council and other similar Twinning organisations for the performance of any agreements we enter into with them or you or for the provision of services that we agree to provide to you;
  • If you register a complaint against PTTA,
  • If you register to attend an PTTA event, your details are processed by PTTA in the United Kingdom.

Exceptions

  • We do not disclose information about identifiable individuals to our advertisers, but we may provide them with aggregate information about our users (for example, we may inform them that 500 users have clicked on their advertisement on any given day);
  • analytics and search engine providers that assist us in the improvement and optimisation of our site;

 

Using your data for marketing purposes

As a member we may use your data for legitimate marketing purposes where we believe our services will be of interest to you. You can ask us not to use your personal data for marketing purposes. You can also ask us at any time by contacting us.

The basis on which we might use your personal data

We will only use your personal data where one or more of the following apply:

  1. You have given your consent to the use (which you can withdraw at any time by notifying us), or
  2. It is necessary—

(a)     for the performance of PTTA and it’s members, or

(b)     for the taking of steps at your request with a view to joining us, or

  1. It is necessary for compliance with a legal obligation that we must comply with, or
  2. It is necessary in order to protect your interests.
  3. It is either—

(a)     the disclosure of personal data by us as a member of an anti-fraud organisation or otherwise in accordance with any arrangements made by such an organisation; or

(b)     any other use by us of personal data,

and it is necessary for the purposes of preventing fraud or a particular kind of fraud.

  1. It is necessary for us to pursue our legitimate interests such as providing our services in the appropriate circumstances for example where you have used our services and have not objected to receiving information about further services such as newsletters.

How long will we hold your personal data for?

We will keep your data only for as long as you are a member and it is necessary for the particular purpose or purposes for which we hold it unless there are any legal or operational reasons to hold it for a longer period. At the end of that period the data that we hold will be erased.

Your rights in respect of the personal data we hold about you

You can ask to see a copy of the information that we hold about you and for corrections to be made to any incorrect information. We want to be as helpful as possible and, in most cases will provide the information within one month of your request. We do not have to provide information in all cases including where it would involve disclosing information about another person or where a request is excessive or manifestly unfounded and may make a charge for providing the information in some cases.

You have the right to receive the data concerning you in a structured, commonly used and machine-readable format and you have the right to transmit those data to another controller.

You can also ask us for the following information:

  1. the purposes of the processing;
  2. the categories of personal data concerned;
  3. the recipients or categories of recipient to whom the personal data have been or will be disclosed;
  4. where it is possible for us to provide the information, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
  5. where we have not collected the data from you, any available information as to their source.

You can ask us to erase any data that we hold about you where one of the following grounds applies:

  1. the personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed;
  2. you withdraw your consent to the processing and there is no other legal ground for the processing;
  3. you object to processing on grounds relating to your particular situation and our legitimate grounds for processing do not override your interests;
  4. you object to processing for direct marketing purposes;
  5. the personal data has been unlawfully processed;
  6. the personal data has to be erased for compliance with a legal obligation in Union or Member State law to which we are subject.

We are not required to erase your data where we need to process your data:

  1. for exercising the right of freedom of expression and information;
  2. for compliance with a legal obligation which requires processing by Union or Member State law to which we are subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in us;
  3. for reasons of public interest in the area of public health;
  4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes so far as the erasure of data is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
  5. for the establishment, exercise or defence of legal claims.

You can ask us to restrict our processing of your data where one of the following applies:

  1. you contest the accuracy of the personal data we hold about you for a period enabling us to verify the accuracy of the personal data;
  2. the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
  3. we no longer need the personal data for the purposes of the processing, but the data are required by you for the establishment, exercise or defence of legal claims;
  4. you object to processing on grounds relating to your particular situation pending the verification of whether our legitimate grounds for processing override your interests.

Where we store your personal data

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.

The data that we collect from you will only be transferred to and stored at a destination inside the European Economic Area ("EEA"). i.e. UK

Links from our website

Our site may contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy notices and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Advice and assistance

Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to the Data Protection Officer, PSSTTA, c/o 2 Flatholme way, Nottage, Porthcawl. CF36 3TW.

If you think that there is a problem with the way that we are handling your data, you have the right to complain to the Information Commissioner's Office. You can call their helpline on 0303 123 1113 or https://ico.org.uk/concerns/

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 24/11/2024